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About the IWMF
The International Women’s Media Foundation (IWMF) is the only organization that offers emergency support, safety training, global reporting opportunities and funding for both staff reporters and freelancers, all specifically tailored for women. We are making more women’s bylines possible, working tirelessly to ensure a greater diversity of voices represented in the news industry worldwide. The IWMF provided $2.1 million in direct support to journalists in 2019 alone.

Role Description
This position reports to the Executive Director (ED) and works closely with the Development Manager. The individual in this position will ensure the coordination of the ED’s critical internal and external activities and appointments, support communication and activities with the organization’s Board of Directors and assist fundraising efforts.   

The Executive Director will rely on you to serve as the gatekeeper for all appointments and requests. You will work to keep the ED’s contacts entered and updated in our customer relationships management (CRM) database, Salesforce. The Executive Coordinator will take the lead in organizing board meetings and board materials, will take minutes for all management and Board meetings, and will make travel and other logistical arrangements for the ED.  

The Executive Coordinator will support the organization’s fundraising efforts by tracking key deadlines, maintaining records in Salesforce, supporting cultivation events, including our annual Courage in Journalism Awards, and will assist as needed in grant proposal and report submissions.   

We seek a highly organized, solutions-oriented self-starter who thrives in a fast-paced work environment. 

The IWMF offers a generous benefits package.  

  • Health, dental, and vision (after 30 days) 
  • Life and accidental death insurance (immediate) 
  • Short and long-term disability insurance (immediate) 
  • 401k contribution up to 5%, with employer match up to 4% (immediate) 
  • Generous vacation, sick and personal leave 
  • Pre-tax metro benefits 
  • And more…  

Location: Washington, D.C.  


Principle Duties and Responsibilities

Executive Director Support 

  • Provide high-level administrative support to ED including, managing her calendar, reviewing daily and weekly commitments to ensure there are no scheduling conflicts. 
  • Process the ED’s monthly expense reports through Tallie. 
  • Process the ED’s semi-monthly timecards using Paychex and assist the ED in approving her direct reports’ timesheet submissions and leave requests. 
  • Manage travel reservations and registration for meetings and conferences. 

Board of Directors Support 

  • Prepare meeting materials for quarterly Board meetings. 
  • Assist the ED with board correspondence. 
  • Manage the Board meeting schedule, organization and attendance, and be the official note taker and preparer. 
  • Update board term timeline, term charts, and contact information as needed. 

Development 

  • Support Development Manager. 
  • Contribute as needed to foundation and individual fundraising. 
  • Assist with cultivation and fundraising events and campaigns. 
  • Maintain funder records in Salesforce. 

At the discretion of the Executive Director, the Executive Coordinator may support other activities and members of staff.

 

Why work here? 

  • We have a culture of empowerment and equality where everyone can see the value that they are adding. 
  • Our board is active and passionate in supporting our mission. 
  • Our programs make a real impact and are recognized by the journalism community as adding to their skills and safety. 
  • We are an equal partner with many of the other leading organizations in our field. 
  • It is a great place to work, learn and have fun. 

What we do? 

  • Awards: More than 100 female journalists from 56 countries recognized with Courage Awards. 
  • Grants: 3330+ grant applications received | $840,000+ in funds awarded | 110+ grantees   
  • Local training programs: conducted 50+ year-long training programs for journalists in Africa and Latin America  
  • Emergency Assistance: nearly $300,000 provided to 70+ journalists in crisis   
  • 300+ publications produced by our grantees and fellows for: The Washington Post | The Los Angeles Times |  The New York Times | BBC | The Associated Press | EFE | Reuters | Folha de Sao Paulo | National Geographic | Foreign Policy | Harpers | The Atlantic | TIME | Cosmopolitan | PBS NewsHour | NPR | and many, many more.   


Skills
Excellent communications and interpersonal skills, ability to effectively work with a variety of people and personalities including board members, donors, vendors, and staff. Skilled in Microsoft Office Suite. Familiarity with Salesforce, Asana, and Evernote strongly preferred. 

  • Positive attitude. 
  • Self-starter with superb organizational skills. 
  • Solutions oriented. 
  • Ability to multitask and prioritize. 
  • Driven to perform at the highest level. 
  • Go getter. 
  • Commitment to continual improvement. 
  • Strong written and verbal communications skills. 
  • Desire and ability to think critically and solve problems effectively. 
  • Team player. 
  • Ability to meet deadlines and adapt to changing priorities. 
  • Mission first attitude. 
  • Flexibility. 
  • High-level of discretion. 
  • Sense of humor. 
  • Alignment with the IWMF’s values of inclusion and equity. 

Educational Experience: Bachelor’s degree.   

To Apply: Please submit cover letter and resume via Submittable by Friday, June 5

The IWMF is an equal opportunity employer, and does not discriminate based upon race, color, sex, age, creed, national origin, disability, marital status, sexual orientation, gender identity or expression, family responsibilities, or any other status protected by applicable law. The IWMF values a diverse workplace and encourages candidates from diverse backgrounds to apply. We regret that we can only hire candidates currently authorized to work in the United States on a full-time basis.

We use Submittable to accept and review our submissions.